00:01One of those patterns that we've helped you learn over the past couple years, is you would use a custom Flex viewer…
00:06…or Silverlight viewer to create your own application.
00:10The idea now is that you would configure a web map and then any web map you choose, you can use one of these…
00:16…template web apps.
00:19So you don't need to be a coder in order to create a rich, web-based editing experience.
00:25That's the idea behind it.
00:27So it's sort of like a wizard-driven approach to creating web apps or mobile apps, or actually apps that you can use…
00:34…on any device.
00:37Just leave it at that, simply.
00:39The other thing is, Harry moved from the desktop to the server.
00:42In this case, he highlighted a server that was on premise.
00:45Not all your data - and as a matter of fact, none of your data - actually needs to use the cloud.
00:49In this case, no data was in the cloud.
00:52The data was always on his local server.
00:55The only thing that was out in the cloud was the application.
00:59And that application was just helping you consume information through your login, just the same way as if it had been…
01:05…back on your own servers.
01:08So you're using that hybrid approach I talked to you before.
01:11On-premise servers, cloud-enabled application, together, created a configured environment you didn't have to code.
01:19That's a key message.
01:21Now let's actually see how the state of New Jersey is undertaking a statewide addressing project using this kind of…
01:45One of the things that's unique about GIS, or different anyway, is that collaboration and sharing has always…
01:51…been a big part of the way that GIS practitioners operate.
01:55And I think that sets it apart from the way that government agencies, in particular, use a lot of other technologies.
02:02But the way that we do that collaboration and sharing has been changing.
02:06It used to be that we had GIS specialists sitting at their desktops, doing their thing, and then…
02:13…sending data back and forth to each other.
02:16Now, what we're able to do, using online systems and by linking those online systems with the desktop systems…
02:23…we have a much more intimate level of collaboration.
02:27ArcGIS Online has provided another tool in the toolbox for us here.
02:31It allows us to leverage the investment that we've got, both in data and map services, with ease of use.
02:41It allows, it enables other people to get their message across and that's one of the biggest strengths, is that…
02:53…it allows them to do it.
02:54Our work with addresses is one example of that.
02:57We have, at the state level, the ability to do a lot of sophisticated processing to bring together things like property…
03:04…tax records, voter registration, and other good sources of address data.
03:11And we can do that processing statewide all at once and create a single dataset from that.
03:18The difficulty we have at the state level is that we don't have people out on the ground.
03:22We don't have local knowledge.
03:25New Jersey's not a large state, but it's still not possible for us to cover the entire area from the capital.
03:33The state asked us about address points as a pilot, and used Monmouth County since we were already developed…
03:39…with GIS in place and have a good relationship with our municipalities.
03:44So with one county you can communicate with 53 municipalities and get them to submit address changes.
03:52They'd know if a business has opened or closed or if there is a development that not only has been approved, but they…
03:59…have a certificate of occupancy and have new addresses and new names and locations.
04:04Those municipalities could enter that information, then at the county we can pull that out, know which municipality…
04:10…and which person at the municipality has edited that.
04:13The value is really having control over the address points and adding fields, adding information, linking it to other…
04:19…datasets, and having complete control over that data.
04:23So we have local law enforcement personnel using the address data in their local-based dispatch systems, and then…
04:32…we have the same data that we'll be providing to the state police dispatch center.
04:37And then any corrections that either of those groups can contribute to us would go back out to all the users.
04:43And that address data is also used in other non-law enforcement, non-public safety applications - business locations…
04:51…or simple geocoding tasks.
04:53And we're able to build all of those off of one common enterprise dataset.
04:58There's no doubt that the use of maps as a medium is going to continue to increase.
05:02And my main goal is, as that transformation continues, I want to make sure that we continue to have…
05:08…the same level of quality that we've always had.
05:11And so our focus is going to continue to be on the underlying data.
05:17And I think that the ability to put that out in different combinations is going to open up a lot of new possibilities.
05:24And we just need to make sure that those messages are including the right information.
05:35So it's a fairly ambitious project, the notion of actually collaborating with multiple scales of government to create…
05:41…a statewide location file.
05:44A location file that indicates every known point address.
05:48I'd think five years ago that was something that we would dream about, would look about as impossible.
05:54I was going to suggest going forward that's something that's something that's not only possible, it's becoming…
06:00Because as more municipalities start to use GIS or start to use applications sponsored by the county, and the…
06:07…counties collaborate with state agencies, now all of a sudden you're starting to make what was once…
06:14So it doesn't require lots of expertise, it also doesn't require lots of horsepower or capital investment.
06:22It's something that could be approached both as a project-level thing, but also as something that's an ongoing project.
06:27Something that gets updated once a month or as new addresses are created.
06:32So it just starts to create a new pattern of being able to do kind of community basemapping using authoritative people…
06:39…and authoritative sources to create what is ultimately the best locator file.
06:46That's what I appreciated so much about this particular story.
06:51So the next thing we wanted to show you was an example of departmental collaboration.
06:56So it's one thing for agencies to share outside of their agencies and then collaborate; it's another thing to enable…
07:03…people within an organization to actually collaborate across that organization's internal boundaries.
07:10Or even just within its one department.
07:13So we continue to find example use cases of people who are trying to enable individuals who, they're colleagues…
07:20…and workers, but have no experience with GIS but also have experience using an iPhone or an Android…
07:29…or a WinPhone in their own personal life.
07:32How can we mix those two things together to make their job easier but also provide more insight for the organization…
07:38…or, in this case, the department?
07:40So one of our early adopters happened to be a very small city in the United States, you may have heard about it…
07:47…New York City.
07:48That was a joke, that's okay.
07:51Small city, so it's about the size of Redlands, I think.
07:55Yeah, okay, it's not a sexy topic.
07:58But it is a practical example of somebody really trying to solve a real problem using a map and connecting that map…
08:06…and the notion that the people in the field understand that the people back in the office care.
08:11And the people in the office understand that the people in the field really care about the information that they're using…
08:16…day to day.
08:18In Harry's example, you're going to see a practical use of the collaboration.
08:24He's going to actually explain how to create it.
08:26And then you're going to hear from New York City how they actually do it, and how it's changing the way they approach…
08:34So Harry, go ahead.
08:35Alright, thank you.
08:37So here's the deal.
08:39We wanted to be able to create an application that can be used out in the field by the field crews to help manage…
08:45…the thousands and thousands of assets that the Public Works Department will have.
08:51So what I've done here is, I've already logged into the iPad.
08:54But this time, I've logged in as Cecil Bruce, who is part of the Public Works Department.
09:00And he's part of a group that goes out and manages the furniture assets within the city.
09:07Because I've logged in with his account, notice when I click on the My Groups, I actually have a selection of different…
09:21…groups that I've had before.
09:23That's because Cecil is not a part of all the groups that you saw earlier.
09:27The group we want to look at is Public Works group.
09:30There's three maps that are available to him - one about the street furniture asset, and two about current…
09:38When I click on the street furniture asset, we're going to open up the web map that we've created.
09:43This web map was created just like the other web maps that we'd created time and time again, and I've enabled editing…
09:52…so that we can do field editing.
09:55With the iPad, all I have to do is click on this button in the upper left-hand corner, which will give me a drop-down…
10:00…menu of things I can add to my database.
10:05Cecil and his crew just got done installing a bus shelter, so I'll go ahead and click that and drop that on the map…
10:12…right where it was installed.
10:14Also, the install date was today.
10:18The condition is automatically excellent, because it was just put in, and it's owned by the city.
10:25Now you'll notice with those three dialogs that I just went through that I had a pick list.
10:30For those of you who have ever used domains, that's where all this information is coming from.
10:35Inside the geodatabase there's domain set up, and they're honored in the editing environment within the iPad.
10:44So we'll go ahead and actually add an attachment to this as well.
10:48So there's many times when having a picture is literally worth a thousand words and could help us understand…
10:53…more about our assets.
10:55So I'll go ahead and add a picture directly to this feature.
11:00I've already downloaded some photos, so I'll go ahead and add my bus stop photo to that and finish it.
11:07And now you can see that my symbol is also updated.
11:11While out in the field, though, Cecil and his group notice that there is a missing trash can that was not on the map.
11:17And this is important.
11:19Having missing assets can mean some problems.
11:22That trash can may not be cleaned or emptied on time.
11:26Also, if we're managing other agencies' assets, that means that there is a reduction in the amount of time we can…
11:32…spend in managing our own.
11:34So Cecil being the most responsible Public Works worker that he is, goes ahead and grabs a trash can, places it on the map…
11:42…where he sees it, knows that the condition is good, but not sure who it's owned by.
11:50So we're going to switch it to Unknown and then, of course, we'll go ahead and add a photo like we did before of that…
11:57…particular trash can, and finish that.
12:01So now that information has been put back into the geodatabase.
12:07So, one of his coworkers directly inside the office is viewing that exact same web map.
12:18And as soon as an update is made to this map, the points appear.
12:25Now these points have all the information that we just saw, including the linked images.
12:29So when I click on that, you can see the larger image of the actual bus shelter.
12:37So that's the exact same data symbolized the same.
12:40What I want to do now is pose a question to you.
12:43What if we can symbolize this data differently for a different person or someone whose responsibilities…
12:51I know you guys have done this many times in ArcMap.
12:53You've brought the same layer in twice and you just symbolize it differently.
12:56Well, I've done the same already.
12:59So here I have an application that we created, just like I created the one previously for you.
13:04It's called Questionable Asset Reports.
13:06Imagine the director or the manager of this field crew in Public Works having an application like this.
13:13It's the exact same data, except it's now symbolized based upon the ownership, right, because it's the field crew's…
13:20…responsibility to find this stuff, and it's usually somebody else's responsibility to determine who the ownership is…
13:26…and who manages and maintains this.
13:28So within this application we have exactly the same information.
13:31Here's that street furniture with the trash can, it was unknown, we don't know who it's managed by.
13:37We can see the photo that was attached and, after doing more research and contacting more people within the city…
13:47…the manager can come in here, click the Editing button, and change this from Unknown to City-Owned…
13:53…because, in fact, it was just a missing asset.
13:56And when that happens, notice that the symbology has been updated as well.
14:02So that's how we can use one piece of information in two different ways to answer two different questions.
14:12So let's see how I made this.
14:14And where do you think I'm going to start?
14:20Okay, what'd you say?
14:23Logging in? Oh, that's close, but I'm going to actually start somewhere else.
14:27Where'd I start my last demo at?
14:33Alright, someone deserves a water bottle, whoever would've said ArcMap, I don't know.
14:37Oh, thanks a lot. Who was that?
14:38So what did you say to me, I couldn't hear it?
14:41There you go! See, look at that!
14:47I think you just wanted me to walk around, thank you.
14:52So generally, this is how we start in ArcMap.
14:54We have a map book, and many of you probably purchased one like this.
14:58One of the issues with printing a map book is that as soon as you print it, any updates you do are now out of date.
15:05Also, I used to work for a city and created many map books.
15:10And I hoped that the field crews would write legibly so that I could understand what the heck they put on this map.
15:16So instead of using this workflow, I'm actually going to propose something different.
15:22Harry, did you make that map?
15:23That map book?
15:24Yeah. That's really nice.
15:26Yes. Don't you like that?
15:28Well, when you need the white background.
15:31Harry, I was kidding.
15:37What I want to do is actually symbolize that data a little differently.
15:42And one of the other benefits of a geodatabase is that I can add attachments to any feature class.
15:49And an attachment is stored in a relationship class.
15:52So let me show you how I've done that.
15:54Here's my street furniture.
15:56Right-click, go to the New at 10.1 Manage dialog box, and I can just go ahead and create attachments.
16:04Now, that happened really quickly, so I'll review what it did.
16:08It made a table inside my geodatabase called streetfurniture_attach.
16:13This table is going to maintain the pictures.
16:16It also made a relationship class.
16:19And that relationship class maintains the relationship between the feature and all those images, and it connects them…
16:25…so that they're always related together.
16:28And this is much better than a URL, because if I just reference pictures by URL and I change the location of those photos…
16:36…or those pictures, or something in that URL changes, I now have a broken link; and I don't want that, because…
16:41…I want to maintain connectivity with these photos.
16:46So now that I've enabled these attachments, the next thing I have to do is share this information.
16:52And I'm going to share it in the same way we saw before - share as a service, publish a service.
16:59But instead of doing it to my on-premise server, I'm doing my hosted services.
17:06So I'm going to store this service inside of ArcGIS Online.
17:11I'll call this Street Furniture Management, and now I'm brought to that same style dialog as before.
17:22Because I'm going to want to enable editing, I'll check to do feature access, and I will not make a tiled service.
17:31Once again, the content from my map was populated directly into the item description.
17:36No need to duplicate your work.
17:38But here's the tip that I'm going to show you in a shortcut.
17:41Underneath this Sharing dialog, I can choose to share this information with the certain groups within my organization.
17:49So I'll go ahead and share this with the Public Works group.
17:54Now I'm hitting the P button, which will scroll me through all of those groups.
18:01Now, by doing it this way, I don't have to copy and paste that long service URL and go and register it with ArcGIS Online.
18:08It's going to be done automatically.
18:10So that's the tip in the shortcut.
18:11If you do it in this dialog box, you don't have to copy and paste that URL.
18:16Once again, we'll go ahead and analyze this, and we'll remove our basemap.
18:27And then we'll go ahead and just publish this directly to ArcGIS Online as a hosted feature service.
18:34So did the workflow look pretty much the same as when I did it to on-premise?
18:40Yeah? Well, the same dialog boxes, the only difference was that drop-down.
18:44I chose instead of on-premise, I wanted to do a hosted feature service.
18:49So it doesn't matter how, or it doesn't matter where your service is going to live; the process of creating it is…
18:55…going to be the same.
18:57And, one of the other great things is the work that you've already put into documenting your MXDs is going to…
19:03…be brought into your item descriptions.
19:06So we'll go ahead and let this finish publishing here in a moment, and then we'll be able to use this.
19:11There we go.
19:13So now, when I go back to My Content, you will see that new item is right here in Street Furniture Management…
19:30…service, right there.
19:31So we'll go ahead and click on this, and instead of using the standard thumbnail, I'll go ahead and enhance…
19:36…this a bit.
19:40Go ahead and add a new picture.
19:43And, check this out.
19:46Down here at the bottom, I actually have some more options for how I want to maintain and allow editing.
19:52I'm going to go ahead and track edits on this, but I'm also going to check that editors can only update and delete…
19:59…the features they add.
20:01What that means is, I can only delete and edit my content that I created, Chris can only delete and edit his content.
20:08I can't delete or edit his.
20:11So it really allows us to maintain that integrity.
20:16Go ahead and save this.
20:23And then we'll begin to build our map.
20:29So one of the first things I want to do is actually change the name of this map in the Contents.
20:33So I'll go ahead and rename this to just Street Furniture.
20:39And here's what's also pretty impressive.
20:42When I go ahead and configure the pop-ups, I have a brand new check box that says, Show Feature Attachments as Links.
20:50The web map automatically knows that there's attachments associated with this feature class.
20:55It just knows.
20:56And because of that, it checks this box on.
20:59And that enables the picture to appear directly inside the pop-up.
21:04You don't have to code anything, you don't have to build it; it's automatically built for you.
21:09So now we can go ahead and save this as our Furniture Editing Application, add some tags, and here I can choose…
21:22…from any one of my pick list down here.
21:25I'll choose my furniture.
21:27I like this as a shortcut, so I don't have to type it or misspell things like editing.
21:32And put in a summary.
21:38So are you starting to see the repetition here?
21:40Everything's based around the notion of a web map, a web map you…
21:43…author once, and you can find ways to use it multiple different ways - in this case, another editing app.
21:50But you're not actually writing an app, you're just creating a map, and enable editing.
21:55It's a complete paradigm change in how you would have approached this challenge from even ArcGIS 10.
22:04And then finally, the last thing I want to do is to share this information with the members of the Public Works group.
22:15And there you have it.
22:17We've now created a web map that allows for editing of this information.
22:22And remember in the previous demo, I created an application that was used for editing.
22:25I didn't even go that far.
22:26I didn't even want to take that extra step.
22:28I'm just going to use the web map to do our editing.
22:31So that's how we can take our information directly from our desktop, publish it directly to ArcGIS Online, and create…
22:36…a web map, that quickly.
22:40That's really good, Harry.
22:41So in this case we used the ArcGIS Online cloud.
22:46That's not an amorphous cloud somewhere out in the unsecured wild, wild west; that's actually a multitenant server…
22:54…array that Esri manages and maintains 24/7, 365 days a year, which is in a secure environment, and allows you to…
23:04…have your part of that server, or your part of the server infrastructure.
23:09So it's a secure server infrastructure just like if it were on your premises.
23:14Except it's hosted by us.
23:16So let me show you an example of how New York City is actually using this pattern.
23:37The function of the cleaning office is to keep the streets of New York City clean.
23:42By doing this, we deal with cleaning 6,000 miles of - curb miles of the city streets using mechanical sweepers.
23:52We use regular collection trucks to service litter baskets.
23:56We're involved in lot cleaning, keeping the vacant lots clean.
24:00We deal with keeping abandoned vehicles off the streets and cleaning up special events.
24:07We have about - approximately 25,000 litter baskets out on the street, most of them being in Manhattan.
24:13Those are basically the baskets that are the corners, on every street corner or most street corners, mostly in…
24:22When I saw how our basket maps, our litter baskets maps, were maintained, I realized that it was a very tedious…
24:32…and burdensome process, and that - it wouldn't take a genius to figure that out.
24:37I mean, you could just see the amount of time it took to maintain essentially point data.
24:42So when I learned about this new web-based platform, immediately this was one of the first uses that jumped out at me.
24:51I decided to just create a sample basket map, and I presented to our chief of cleaning, and he immediately saw…
24:59…the utility in it, within, you know, 30 seconds.
25:02And that was the Aha! moment that this could really work, that it was an immediate recognition, a light bulb went on.
25:09In prior years, the section supervisors or field supervisors would go out, and they would manually take a map, and…
25:16…they would put the specific character, as there are different kinds of litter baskets.
25:20You have the traditional wire basket, you have high-end baskets and BID baskets.
25:25BID basket meaning business improvement district.
25:29And they would actually physically make updates on the map with pen, and that paper would then have to be…
25:35…physically transported to another area and maybe to another area before all that paper was received by the central…
25:42…office, by our headquarters, by our chief of cleaning.
25:45And it was very, very timely.
25:47It could take months to have the whole city done.
25:50By the time you get finished with the process, you were starting again.
25:54Using the system now, the maps are more up-to-date in a more timely fashion.
25:59Eventually, we would like to have it where the districts themselves could make changes on the map, and this way…
26:06…it would be an instantaneous change and the maps would be constantly updated.
26:11It cut our time down by about 80 percent in our office, so it was a really major time savings for us.
26:17It's helpful to me, because I could look at a map and see what's going on at that time instead of having to worry, is…
26:24…the map up-to-date or current.
26:27So I can make any decisions I have to make based on something that I'm looking at that I know is accurate.
26:32What this platform does is that it allows the everyday person who might not understand how to use GIS, might not…
26:38…really care about GIS, to be able to use those functions that are most critical to their needs, to their mapping needs.
26:46And that's why I think, you know, this seemed to be such a good option for us.
26:52Again, very simple but very useful.
26:54And that's why I'd like to start looking at the most basic uses of input, but the most basic uses also…
27:00…happen to be, the way I see it, the most powerful uses.
27:07So you can see the parallels between what Harry showed you how to do and what New York City has actually done.
27:13I think the interesting thing for me was the notion of it, was 80 percent faster than in the previous way.
27:21That's not a hard thing to measure, actually.
27:24Comparing automated maps to paper maps, you've done it before.
27:28So there are other parts of your organization that are still very manual, where something as simple as what Harry…
27:36…demonstrated earlier can fundamentally change the way they think about their work.
27:41And fundamentally change the way the bottom line of the organization.
27:46And that’s a lesson that we keep seeing over and over and over again.
Chris Cappelli and Harry Moore demonstrate how the State of New Jersey uses ArcGIS 10.1 for address management.
- Recorded: Oct 9th, 2012
- Runtime: 27:50
- Views: 84
- Published: Dec 13th, 2012
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