00:01Everybody, welcome to Printing, Exporting, and ArcPress.

00:04My name is Jeremy Wright; I'm a product engineer in Redlands.

00:07This is Michael Grossman, also a product engineer in Redlands.

00:09We both work on printing and exporting, map display, various sundry other items.

00:15So, let's do a quick poll - since this is a printing session - how many of you have HP printers?

00:23And are those plotters? Large format?

00:24Yeah, yeah.

00:25All right. And then, what about Epson? Smattering there.

00:31And then, Canon? There's one in the back.

00:35 Océ. Oh, there's one over there, okay.

00:40Any other brands that I haven't mention?

00:42[Audience comment] Dell.

00:43Dell, okay.

00:44Dell plotter or Dell laser printer?

00:46[Audience comment] Dell laser.

00:47Laser. Okay.

00:51All right, now let's get started.

00:52It's obviously a little more complicated than Word, and the reason is there's this distinction between these two…

00:54So here's a little bit about what we're going to be talking about in this workshop.

00:57First, we're going to talk about what we call output, which is both exporting to interchange formats…

00:58…what look like the same paper settings.

01:02…and graphic formats, and printing.

01:04So I'll discuss some of the peculiarities of page setup, and the printing settings that are available in ArcMap…

01:10…as you may have noticed are a little different than Microsoft Word.

01:13Talk about specifically about troubleshooting for map export, and some of the advanced…

01:17…PDF features that we've added over the years.

01:21And then we're going to do a little survey of ArcGIS 10 specific stuff such as Data Driven Pages…

01:25…which is a way of doing map books, batch output.

01:29And then, the more sophisticated version of that which is ArcPy mapping, which allows you to do basically…

01:34…map production automation using scripts in Python.

01:37Who went to the Intro to Python course while you were here?

01:41All right, cool. I heard it was standing room only, so.

01:48All right. So first thing we're going to talk about, like I said, is the page setup dialog.

02:00The thing to remember here is that the top of the dialog, which is sort of the L shape box at the top…

02:06…has to do with your actual printer.

02:08So, which printer you select, which properties if you like to manipulate them, and then specifically the form size…

02:14…or the paper size that you're going to print to, and its orientation - letter, or portrait.

02:19On the bottom half is actually devoted to the virtual page that you're going to be creating your…

02:24…layouts on, your map layouts.

02:26So that's why there's two settings. For instance, I have a laser printer only, but I want to create an…

02:31…E-size layout so I can create a big PDF.

02:34So that's why there's these two settings.

02:36If you do actually have a large-format plotter connected directly to your machine, or at least a driver…

02:41…installed, you can check the box that says, "Use Printer Paper Settings," and that'll sync up the two settings…

02:47…so that you're actually using the same settings for both.

02:49The nice thing about that is it will show you a little dotted line in the layout that shows you where…

02:55…your printer can print to; it's what they call a printable margin.

02:58And what that means is, if you try and place elements outside of that, they're not going to show up…

03:03…they're going to be cut off, because the printer's not mechanically capable of printing to those margins.

03:09So, the other things you can do from this dialog, if you wanted to set up, for instance, a custom paper size…

03:13…you would need to set that up in your plotter's properties, which you get to from the Properties button there.

03:20So, another thing you'll notice, it's a little clearer on the Print dialog, but we've offered it here, as well…

03:25…there's a little preview of what the different page size, so the printer paper size, the margins of the printer…

03:33…the map page or the virtual page that you're compositing, and then some sample map objects.

03:38Obviously, the sample map objects is not actually your map, it's a map of Djibouti…

03:42…but it will give you an idea of where things are laid out.

03:44You notice when I look at this, there's a tiny little, shadowy - let me use the mouse here…

03:50…a tiny little shadowy 8½ x 11 page in the lower left corner.

03:54What that tells me is if I go hit Print right now, I'm going to get a bunch of little 8½ x 11 sheets…

03:59…or 8½ by 42 inches if you're using a roll plotter, pieces of paper, which is probably not what I want to do.

04:07So, just check that before you print. Oops, other way.

04:14All right, so moving on to the actual Print dialog.

04:18So, this is also a little more complicated than something like Microsoft Word.

04:22The primary reason is because we have this concept of something called a printer engine.

04:27So, what does that mean?

04:28So printer engine's basically just the specific driver that you're going to be using to send information to your plotter.

04:36The first, the default, and of course what we would recommend you use first is the Windows engine.

04:40What this basically means is that you're just using your plotter's driver as if you were printing from any other application.

04:46We do actually also offer something called the PostScript engine.

04:49There's a misconception here - you don't actually have to use the PostScript printer engine to print to…

04:53…your PostScript-capable plotter.

04:55It's not going to give you any better results and, in fact, we consider it sort of a legacy workflow.

05:00The main reason that that's still around is if you wanted to make something called PostScript color separates.

05:06If you don't know what that is, then don't worry about it, you probably don't need it.

05:09And then lastly, the ArcPress engine. So, what is ArcPress?

05:14When you print with a normal printer engine, what it actually does is, you send drawing information to the plotter.

05:19The plotter rasterizes or turns the plot into a picture, and then that picture is what comes out of your plotter…

05:26…and that happens on the printer.

05:28With ArcPress, that rasterization, or picturization, occurs on your computer using our built-in rip or raster…

05:35…image processor that we call ArcPress.

05:38So, it's good because of [sic] your plotter doesn't have very much storage space or if it's a slower processor…

05:43…you know, basically your computer is probably a lot faster than the little tiny computer inside of your plotter.

05:49So, this is a good solution if you're having trouble getting a successful print, things are dropping out, that sort of thing.

05:54So, basically, try Windows; if it doesn't work, try ArcPress.

05:59Some other things to notice that are kind of interesting about this dialog, there's a slider there…

06:02…that says, "Output Image Quality Resample Ratio." What's that?

06:06Your printer has a native dpi, or a resolution that it's going to be using when you plot.

06:12The output image quality affects the quality of elements that are turned into raster…

06:17…when you are outputting them from ArcMap.

06:19We'll get into more of this later, but the thing to remember there is basically, keep it at normal to start with.

06:25If you don't like the way the raster looks then maybe you bump it up a little bit.

06:29Another thing you notice, remember I talked about the tiny 8½ x 11 pieces of paper?

06:33This actually shows you the 12 or so tiles that you're going to get if you print now with the paper…

06:40…the printer paper and the map page size is set to what they are.

06:43So, this is another little warning sign that says, hey, maybe I don't want that.

06:46Or, maybe you do actually want to print an E-size map onto several 8½ x 11 sheets…

06:51…just to kind of see where things lay out, maybe tape them together, if you're creating a wall map, that sort of thing.

06:56So those tiling options are available there; you can print a range of tiles, or the entire set of tiles.

07:03There's also this option Scale Map to Fit Printer Paper.

07:06What that actually does is sort of like a copy machine scaling, so common uses would be if you wanted…

07:09…to print your poster-size map but you wanted to shrink it down to fit on 8½ x 11 paper so you could put it…

07:19…on your laser printer just to kind of see where things lay out relatively on the page as sort of a reality check.

07:25So that's what that's useful for, but keep in mind, obviously, it's just doing like a photostat scaling…

07:30…so it's not going to be, things like your scale text aren't going to be right anymore…

07:34…obviously, 'cause it's not actual size.

07:38And then lastly, it's kind of grayed out here, but you can see it down at the bottom, Print to File.

07:43What that allows you to do is create what we call a print-ready file, or a file that can be just sent directly to the plotter.

07:49If you don't have your large-format plotter, for instance, if you're at a conference, which you are…

07:55…then, but you wanted to be able to sort of get ready a print, you could actually check this box…

08:01…and it will save a file to wherever you choose to save it to, that you can send directly to the plotter.

08:07It's a preprocessed print for that specific printer.

08:11You have to have the printer's driver installed, but so, for instance, you've already had it…

08:14…installed in your laptop but you don't actually have it connected.

08:17That's what this is for.

08:21So we talked about ArcPress; here's a little more about ArcPress.

08:23As I mentioned, it's a raster image processor, does the work on your machine.

08:28To use it, the only thing you need to do is select ArcPress Printer in that printer engine dialog box.

08:33If you have a printer that's supported by ArcPress, you don't need to do anything else.

08:37We automatically select the ArcPress driver that's correct for your printer.

08:43It's only compatible with a specific list of large-format printers, from HP, Epson, and Océ.

08:50So, but another thing to note, it's not an extension anymore.

08:54Everybody remembers when it used to be an extension, but that was, as of 9.2, it's actually included free…

08:58…with all license levels.

08:59Or, included with all license levels.

09:05So if you did actually want to tweak some of the settings in ArcPress, you'll get a different properties dialog box…

09:10…depending on which type of printer you have selected and which ArcPress driver you have selected.

09:14This is just an example of what happens when you select the HP Universal Plotter driver.

09:20But some things on there that are specific to your plotter device; for instance, what type of paper's installed.

09:25Or, some of the Epsons have a matte black versus photo black installed, all those kind of things.

09:31If you do want to change some of those very specific options, this is the place to do it.

09:36Like I said, in general you don't need to.

09:38There's also a color adjustment button, which brings up some sliders for color adjustment.

09:43You don't necessarily need to do that unless you're using one of the older printers that are only supported…

09:48…using the HP RTL Halftone driver.

09:51Most likely, you don't have to worry about those.

09:54The Save Paper option is actually there.

09:56It will automatically rotate the print if it will fit sideways on your roll.

10:02So that's a great option if you want to try to save some of those more expensive medias.

10:06And then, lastly, there's a Print as Black and White option, just allows you to print monochrome.

10:10Not sure that there's really an application for that; maybe transparencies or Tyvek or something.

10:17And then, remember I mentioned it's only supported for certain large-format printers…

10:21…so if you want to know which printers are supported by your particular version of ArcGIS Desktop and ArcPress…

10:30…then you would go to the Esri support website and there's a KB article there, number 32745.

10:36This is an index article that goes to articles about each version of ArcGIS, and it will tell you what printers…

10:42…specifically, what models are supported by ArcPress.

10:52So remember, I talked about output image quality.

10:55So, output image quality specifically controls the actual resolution of the raster data…

11:02…or rasterized data, that gets sent to your print.

11:07What this means is any layers that actually are raster, layers that are below a raster layer…

11:12…or for instance, layers that have transparency or picture marker symbols, those kinds of symbologies…

11:18…because of the way the output engine works in ArcMap, we need to create a picture of all those layers…

11:24…that are in that stack below that first transparent, or rasterizing layer, and then blend them together in a single operation.

11:31When we do that they all become raster.

11:33The output image quality setting is a ratio.

11:36So, if I select a printer that's 600 dpi, and then I select an output image quality of 1:2…

11:42…then that means that all the raster content that's being processed is going to be actually given at…

11:47…half that resolution; so it'll be 300 dpi.

11:51It sounds like a problem; it's not.

11:52Honestly, for most prints, 300 dpi, or even 150 dpi, is plenty.

11:59And by doing this, you're reducing the amount of raster data that's sent to the plotter.

12:02And that means that your plot's actually more likely to come out quickly and successfully.

12:07So keep this in mind, if you're trying to print and you're having some trouble, basically…

12:12…you probably can bump the setting down and still be okay.

12:14This is a pretty extreme example and it's zoomed in of what happens when your output…

12:19…image quality is set to something very low, you're going to get something that looks very blocky and weird.

12:26But then when it's set to the highest level, that's that.

12:29So, why is this, this actually looks like vector data, doesn't it?

12:32Well, this is just a reminder that if there's vector data that's below something that's rasterizing…

12:37…it's going to turn into raster, and you're going to get this jaggier, stairstep action.

12:42So, when you're creating your maps, it's always important to make sure that you know which layers are…

12:47…rasterizing and what's below them and that sort of thing.

12:49We'll talk about that more in the troubleshooting section.

12:55So, just going over rasterization again.

12:58Layer transparency. That is obviously going to cause rasterization.

13:01Picture marker symbols cause rasterization.

13:04Raster layers above other layers; for instance, if you have a classified raster that's the land cover…

13:09…and you've got the transparent over top of all your other stuff.

13:11Everything below that has to be rasterized at that point.

13:15So how do I figure out which layers are causing this rasterization?

13:19Well, we provided some tools to help you out with that, especially because most of your maps…

13:22…unlike our demo maps, probably have 80, 100, even in the hundreds of layers.

13:28It can be really hard to figure out which layers have these things that are causing rasterization.

13:32If you are using an ArcGIS 9.x product, there is a sample that's included on ArcScripts…

13:38…and there's a URL here, and we shortened it for you.

13:42But basically what it is, is a command that when you click it, will rip through all the layers in your map…

13:47…find the layers that have rasterizing symbology, and then print out a report for you so that…

13:51…you know where those things are.

13:53You may not realize that you've got 5 percent transparency on a color, but if you do…

13:58…and that's causing rasterization, this will find it.

14:00If you're in ArcGIS 10, it's actually a little easier.

14:02There's a little Python script that you can copy and paste into the Python window, and that will do the same thing.

14:07It will rip through your map and find those rasterizing layers and tell you which ones they are.

14:13So, what can I do if I'm having trouble printing?

14:17Remember I mentioned output image quality.

14:19Try bumping down output image quality.

14:21For raster layers specifically, there is a [unintelligible] OIQ setting that's available in the layer properties.

14:27On the Display tab of any raster layer there's something called Display Quality.

14:31It's the same thing.

14:32If you set it to lower, it's going to output at a lower resolution.

14:35So for instance if I have, like, a hillshade, or something that's a continuous tone, it doesn't necessarily need…

14:39…to be quite as crisp as my classified raster or engineering drawings that are imported, that sort of stuff.

14:46Then I can lower the Display Quality setting for just that layer.

14:50And just that layer will send less raster content the output, giving you a faster and more successful print.

14:56And then lastly, of course, ArcPress.

14:58Always try ArcPress if you're having troubles with the Windows printer engine, if it is available for your model of plotter.

15:00This includes things like variable-depth masking or symbol-level drawing, those really nice cartographic effects.

15:05Some maps with complex vector symbology.

15:15…Those can also kind of bloat the output, so the first thing obviously is to try ArcPress…

15:19…because it's going to do the rasterization on your machine; it's going to be a little faster than…

15:22…doing the rasterization on your plotter.

15:26And then of course I mentioned those advanced cartographic effects.

15:29Of course, doing those fancy things makes the output a lot larger.

15:34So try and limit the use of things like text halos and variable-depth masking.

15:38Use them only where they're cartographically appropriate or if they can enhance the quality of your map.

15:43Another cartographic note, use data that's appropriate for your scale.

15:47Obviously you don't need a very detailed road network if you're displaying at the continental level.

15:52Use data that's culled or, for instance, as it says here, use scale ranges to only display those things…

15:58…when you're actually at a scale that makes sense for you to see that data.

16:02That'll reduce the amount of data that's going to the printer and will result usually…

16:05…in a faster and more successful plot.

16:09Now we're going to do a little demo.

16:11We're going to shift gears.

16:12Mike is going to show you some more about layer rasterization and some of the challenges with that.

16:16And then he's also going to mention something we're going to touch on later called font embedding.

16:21All right. Thank you, Jeremy. All right.

16:27So, is my audio okay? Everybody can hear me? Great, thanks.

16:33So I've got a little ArcMap layout here and the first thing you might notice about this is I've got two data frames.

16:41So I've got the large-scale map here and then a small-scale inset, sort of a locator map.

16:49And the one map overlaps the other.

16:52Now there's something that's going to happen when I export this map to PDF, and the reason is…

16:58…there's a layer with transparency inside this data frame.

17:01So, when that happens and you've got overlapping data frames, you can get what we call the white corner problem…

17:07…and you'll see that happen when I export this.

17:09The other thing I wanted to point out is, we've got a few sort of fancy fonts here.

17:16These aren't really a standard font, so they might be fonts that I have on my machine, but people who get the PDF…

17:25…that I create may not have those fonts.

17:27But the best example of a font that is only on my machine are these highway shields.

17:33I don't know how many people knew that these highway shields are actually a font?

17:36These are font characters - that's right - that we install with ArcGIS.

17:41So, we need to use something called font embedding to make sure that comes across in the PDF.

17:49So let's take this layout; we'll go ahead and export it.

17:54Now I'd actually like to export it to the same folder that has my MXD, and this is new in ArcGIS 10.

17:59It's the map home button.

18:00I love this thing.

18:03It takes me right over to the Clipping Demo folder - that's where my MXD is so I can create this…

18:08…PDF right next to the MXD, so I know right where to go when I need to find it.

18:12So, I'll go ahead and just export this to PDF.

18:17And I've set the resolution to 150 dpi.

18:23That helps things move a little bit faster when I don't need a high level of detail.

18:29So, let's go to the folder here where the MXD is.

18:37So it's Clipping Demo, and sure enough, there's that PDF right next to the MXD that I had open.

18:44Open this in Adobe Reader.

18:46Wow, okay, what's the first thing that you see is maybe you see those white corners on the inset map.

18:53The other thing that's gone wrong is all of our fonts have changed.

18:57So, those nice highway shields we had have turned into dollar signs.

19:00How many people have seen this before?

19:03Yeah, this is a really common problem.

19:04I'm going to show you how to fix this, because fixing it is as easy as making sure a check box is marked…

19:10…inside the ArcMap export dialog.

19:14Now, for the purposes of this demo you may wonder, well, you've got ArcMap on the machine, why aren't the fonts there?

19:20There's a special trick that I've done in Adobe Reader in the Preferences dialog.

19:26Now this is Adobe Reader 9; it may be somewhere different in Adobe Reader 10.

19:30But in the page display category there's this little setting, Use Local Fonts.

19:35I've got it turned off.

19:36You see, if I turn it on, it's finding those fonts for me in the folder.

19:40That doesn't really help me.

19:41I need something, because I'm going to put this on a website or I'm going to e-mail this PDF to somebody…

19:45…they're not going to have my highway shields.

19:46I need to put the fonts inside the document using font embedding.

19:50So that's the first problem I have to solve.

19:53The second problem I need to solve is this white corner problem.

19:56So what's happened here?

19:57I don't really know why this happened without going back to ArcMap and doing some of those…

20:02…troubleshooting strategies that Jeremy talked about.

20:06Now remember he said that transparency can cause rasterization.

20:10Well, let's check for that.

20:12There's a really neat way to do it.

20:14I'm going to open the help system inside of ArcMap and I'm going to search for rasterization.

20:21I'm on the Search tab of the help system here.

20:26When I search for rasterization, it's going to show me the Exporting your map help topic.

20:31Now, a lot of what we talk about in the workshop today is also written out here in the help topic.

20:36We talk about all the different map export formats.

20:40We talk about output image quality, and we talk about some of the PDF options, and then we even have…

20:47…a discussion about rasterization.

20:49So that's the reason I got that white corners there.

20:52And in ArcGIS 10 I can use this new Python script.

20:56So I don't need to know Python to use this, I just need to copy it.

20:58I'm going to open the Python window; this is also new in 10.

21:03Ctrl+C, go back to ArcMap.

21:10I can do that from the Geoprocessing menu and I'll just paste that in.

21:14This script opens up all the layers in your map and looks for layers that are causing rasterization.

21:21They might be causing rasterization because of transparency in the layer.

21:25They might be causing rasterization because they have a bitmap picture symbol.

21:31So let's click Enter. Here we go.

21:33The script just opened up my map and went through the layers, and sure enough, in Clipping Locator Map…

21:38…the layer State CX has transparency.

21:43Let's go ahead and turn the transparency off for that layer.

21:48In some cases you've got transparency on sort of unintentionally.

21:51That's great 'cause you can just turn it off.

21:53In other cases you might need to find alternative symbology.

21:55Maybe you could switch the solid fill to a line fill and turn off the transparency.

22:00So you could still see through it, but it wouldn't have that rasterization problem.

22:04Our other issue of course was the font embedding.

22:07So that's simple enough.

22:09If I go to the File > Export Map dialog, way down here in all these complicated options is the Format tab.

22:17And in the Format tab is the Embed All Document Fonts check box.

22:21The reason I didn't have the fonts, the reason I got those dollar signs and all the other fonts changed to defaults…

22:26…was because I didn't have this marked.

22:28Now, most of you should have this marked; we do have this turned on by default.

22:33In some cases people turn it off typically by accident.

22:35The only reason you'd want to turn it off is if you maybe had a print shop or some other technical…

22:41…graphic artist person who told you, don't turn the font embedding on.

22:45Give me a separate PDF and then give me the font files next to it.

22:48That's pretty unusual. We recommend always having this turned on.

22:55I'll go ahead and export this, and then when I open it the next time I'm going to do a little trick…

23:04...that Jeremy taught me a couple of years ago.

23:06I'm actually going to open up the Export Map dialog again, and I'll see the files sitting there.

23:16'Cause remember, it always shows you the files that are in the folder.

23:18So we're done with the export, I can do this.

23:21Here's a cool thing.

23:28So let's take a look at this.

23:31All right! So here we go.

23:33My white corner problem is solved.

23:35My highway shields are back, and all of my custom fonts are showing in the text, and I still have that…

23:43Simulate Missing Fonts thing turned on in Acrobat so I know I'm good.

23:47There's one last check that you can do in Adobe Reader.

23:51I go to the properties for the document.

23:54And, it will usually open up right here, but there's a Fonts tab; a lot of people don't know about this.

23:58This is nice; it shows me every font that I've used in the PDF, and it also has this special…

24:05…keyword here, Embedded Subset.

24:07That means that my fonts are embedded.

24:10Once I see this for every font in the document, I know that it's safe to let this PDF out…

24:15…and go to, out to the public or out to other people in my organization.

24:20Those are some troubleshooting strategies and common problems, solutions for them. Jeremy?

24:25[Audience question] How did you get rid of the white space on the tile on the lower right one?

24:30Sure. His question was, How do I get rid of the white space here?

24:34I turned off the transparency that was there in the layer.

24:36[Audience comment] Okay.

24:37All right. Yeah, yeah.

24:38So, we're going to have a good question and answer session in the back and while we're doing that…

24:43…if you guys want to see something or one of these demos again, I'm going to leave all these PDFs…

24:46…open and we can go back during the Q&A session.

24:48All right. Jeremy?

24:50All right, thanks, Michael.

24:56All right. So that was a little bit, starting with exporting.

25:00So there's two types of exports we have in ArcMap and one is image exports or raster exports.

25:06This slide is basically telling you that image is raster, all right?

25:10Sort of confusing; in the industry we use varying terms to describe the same things, so…

25:14For instance, there's an Imagery Island which is where the raster team is; it's the same thing.

25:19So, we support several different formats, bitmaps and JPEGs, PNGs, TIFFs, and GIFs.

25:24The image size that you can export; everybody always asks, what's the largest TIFF I can create?

25:28Well, it's only limited by your system resources.

25:31Obviously, you're going to want to only output the data that you need, or the amount of data that you need…

25:37…for your particular application.

25:38So, you shouldn't always immediately crank up the quality or immediately crank up the dpi.

25:43In most cases, you can get by with less.

25:45But, in case you do, there's an extensive set of compression, color depth, and other options that are…

25:49…related to each format that you can use.

25:51All those are gone over in the help topic that Michael just mentioned, actually, Exporting your map.

25:56We've spent a lot of time documenting these, actually.

26:00So, we also have vector export formats.

26:04One of the categories of vector exports is the PostScript export formats.

26:09So this means encapsulated PostScript, or EPS, files; PDFs, which is the most common; and then Adobe Illustrator.

26:16Now these all share the same code, if you will, the shared PostScript export library, and they support things…

26:22…like TrueType and Type 1 font embedding, with the exception of Illustrator; I'll get to that in a minute.

26:27And then you should have consistent output across all the formats.

26:30They also have layer and group element support in all the formats, PDF and AI.

26:36So you should see the layers that are in your map in the PDF or AI export.

26:43Lastly, we also offer the option to change the color space of those colors that you've defined…

26:48…so you can actually convert this RGB stuff into CMYK stuff.

26:52That's a pretty common requirement if you're going to send this stuff to a service bureau or other printing agency.

26:59So, and that actually will even convert the RGB numbers that are in your master into CMYK…

27:03…so that's kind of useful.

27:06So, first off, on Adobe Illustrator, I told you I'd touch on it in a minute.

27:09It's a special kind of PostScript, and a lot of people go out to Illustrator.

27:14The problem is the Adobe Illustrator format hasn't been publicly specified for quite a few releases.

27:20The version that we export is actually around Adobe Illustrator 6; I think they're on 14 now.

27:27So a lot of things have changed.

27:29The thing to remember is that because we have this older version of Illustrator, we can't actually support font…

27:34…embedding in it, and there's going to be some compatibility issues.

27:36In fact, you'll get a message when you open an Adobe Illustrator export from ArcMap that says that text…

27:42…needs to be converted into a new format.

27:44They're using a whole new text engine, even.

27:46So, what do you use instead?

27:48Adobe actually recommends that you export to PDF and bring your PDF into Illustrator.

27:53That's, like, their recommendation.

27:57So, we touched on font embedding; here's a little bit more about it.

28:01Obviously, the problem is that the recipient of your files may not have the fonts; what do you do to get around it?

28:08You embed them.

28:13All right, so PDF, which is the most common thing that you guys are all using.

28:17It's not really PostScript, it's not a programming language like PostScript is, and the other thing…

28:21…to notice is it's not editable in a standard text editor, so a lot of people will crack open the EPS…

28:28It's not possible with a PDF file.

28:30…with some exceptions.

28:31It's very similar though, and it's pretty identical in functionality.

28:38One of the other questions we get is, What version of Acrobat corresponds to what PDF version?

28:43So here's a little table that goes over that.

28:46An interesting thing to note is that between 9 and 10 there was no change in the Adobe Acrobat version…

28:53…Acrobat, excuse me, PDF file version.

28:56They did add some extension levels, one of which is not finalized yet, so 3 and 5, I think…

29:01…are the two extension levels that add additional functionality.

29:04But the core part of the PDF file, what's guaranteed to work in any reader that supports that format…

29:11…is the PDF version 1.7 which is actually an ISO standard.

29:17ArcGIS 9.3 and later exports to PDF 1.6, and we preserve the layers that are in the map.

29:23Just like your ArcMap display you'll see the same layer names and the same data frame names in your PDF…

29:31So, here's the reasons why that might not occur.

29:35They're all contained in the help if you have 9.3 or later.

29:39If you are running an older version of ArcGIS, 9.2 or earlier, or actually 9.2 is the first version that supported layers…

29:45…then this KB article is what you need to look at to try and figure that out.

29:49That's number 30882.

29:51How many of you guys are using 10?

29:55A good portion of the room.

29:56So, what about 9.3.1, 9.3? All right. Previous to 9.3? Oh, one or two guys over there. Okay.

30:04So, if you're running 9.2 then you'll want to look at this KB article.

30:14All right, some other vector export formats that are available, enhanced metafile, this is like the…

30:18…native Windows drawing instruction format.

30:23It can be used to insert things into things like Office.

30:26The sort of problems with it include it doesn't support font embedding, so you'll have to have the fonts on the machine.

30:31If you're going to give your PowerPoint deck to somebody else, they would have to have the Esri fonts installed.

30:36Raster is not compressed, so if you have raster content it's going to be quite large in that EMF, which means…

30:41…you're going to bloat the PowerPoint that you're inserting into, or the Word document that you're inserting to.

30:47But, it is something that our tech support department uses quite often for troubleshooting.

30:51The reason is, every export that you do in ArcMap starts out as an EMF.

30:57And then we run it through our converters to convert it into PDF or EPS, or even rasterize it and turn it into a PNG.

31:06So, the first question tech support will ask when you're having an issue where you don't get a successful export…

31:10…like where your PDF is missing some things, or that sort of thing, is going to be take it to…

31:14…an EMF at the same resolution and then view that and make sure all the content is still there.

31:18That way you can determine whether it's a problem with the drawing of it in ArcMap…

31:22…or the conversion of it into your export formats.

31:29Also, scalable vector graphics.

31:32This is not well supported by browsers and other clients but most graphic art software will read it.

31:39I think Firefox actually reads it natively and I think Chrome does, as well.

31:44Some people in the past had used SVG as a starter point for things like interactive maps or animated maps.

31:51The SVG that you get from ArcMap is going to be a static SVG, which you can use in other applications to do that.

32:00All right. So, let's dive a little bit more into the advanced PDF features since that's the format that…

32:05…most of you guys are concerned with.

32:08So, one thing you note here, the Advanced tab on the Export Map dialog allows you to turn on or off…

32:15…that layer inclusion that I mentioned earlier.

32:17So, for instance, if you don't want your map to be…to have layers, if you don't want your users to be able to…

32:22… turn on and off layers, then you can turn it off here.

32:25You can also include feature attributes, things from your geodatabase in your PDF.

32:31Sounds like a great feature.

32:32Unfortunately, if you do it for too many layers it can actually really slow down the reading of the PDF in Adobe Reader.

32:40It's actually a limitation of the way that this stuff is stored in the PDF file format.

32:44So what we recommend is that you don't include attribute information for all of your layers, only for some.

32:53How does that occur? We'll get to that in a minute.

32:54So, the other thing to note here is there's a check box that it's on by default to include…

32:58…the georeferencing information in the PDF.

33:02This means that when they open the PDF they'll actually be able to get coordinate readouts…

33:05…go to a certain x,y coordinate, that sort of thing, which is kind of cool.

33:10So, remember I mentioned that the ArcMap document structure is replicated in the PDF?

33:17There are some exceptions and there's some peculiarities that you need to know about.

33:21For instance, your data frames in your map, their order in the PDF is actually determined by their drawing order.

33:29You know, in Map Elements you can send to back or send to front, that sort of thing.

33:33That's what determines how they show up in the PDF, not the order that they show up in the TOC.

33:39It's a little bit confusing.

33:41So, other things to notice.

33:42Remember we were mentioning rasterization, layers with rasterizing, layers [unintelligible] so they'll just…

33:46…turn into something called Image.

33:48So if you're seeing that, that's why it occurs so…

33:51This is all in the help so I'm not going to go over all these bullet points.

33:55So we talked about feature attributes and how you should only export certain feature attributes to your map.

34:01Basically, the things that are most important to convey to your users or the things you want them to be able…

34:04…to interrogate and click on and identify in your map.

34:08So, how do I do that?

34:09So, the Fields tab in Layer Properties allows you to turn on and off fields visibility in the table view…

34:16…and it also does the same thing for your exports.

34:20So, either from the table view or from the Layer Properties Fields tab, you can turn on or off the layers…

34:25…that you…the fields for these layers that you want.

34:28So, if I don't want their attributes to show up in the map at all, when I export it to PDF I just turn off all the fields.

34:34So it's pretty simple.

34:35So, once you've done that, then you can use what's called the Object Data tool in Adobe Reader.

34:41It's actually supported in version 7 and higher, so that's kind of nice; even older versions of Acrobat…

34:47…can do it, unlike the georeferencing stuff.

34:49So, you use the Object Data tool, you can click on the map and then you'll see highlighting for all the elements…

34:53…that are actually identifiable.

34:55When you click on them you will actually get a readout of the fields that you selected as visible in the table.

35:05Okay, so here's kind of a rundown of what's available in different versions of the Acrobat and Reader products.

35:11These are specific to Reader 9 and like Acrobat 9; it's obviously since come out with…

35:17…Acrobat 10 and Reader 10.

35:19Its capabilities are pretty similar, with some minor differences that I'm going to mention at the end.

35:23So, in Reader 9, a PDF that's exported out of ArcMap, if you enable these features - they're enabled by default…

35:29…you can get coordinate readout, and you can do find x,y; you just type in a lat-long and actually…

35:34…go to that coordinate in all of the data frames that are in your map.

35:41In Acrobat 9 Standard or Pro, you can also do the first two things and can also do…

35:47…what's called measurement and markup.

35:49You can use a measurement tool to get a geodetic measurement of length, area, and perimeter of any of the…

35:55You just draw it on the map and it will actually be projected into the coordinate system…

36:00…because the Esri projection engine is actually included with Adobe Acrobat…

36:04…and Adobe Reader now, as of version 9.

36:07So, if you have Acrobat 9 Pro Extended, then you get these above features plus you can also do sort of a mini GIS.

36:14You can add JPEG 2000 files, GeoTIFFs, and shapefiles.

36:18I think you can even georeference raster if it's not already georeferenced.

36:22So some primitive GIS authoring capabilities are included if you have these advanced versions.

36:28Pro and Extended can also do something called reader enablement.

36:31What that means, the standard PDF that I get out of ArcMap I can do coordinate readout and find x,y only.

36:36If you open that in Acrobat Pro or Acrobat Pro Extended, you can save it as a enabled, Reader-enabled document…

36:44…and what that lets users do is use the measurement and markup tools - say I can add a comment or draw something…

36:51…on the map, or even do a measurement or a dimension.

36:54And then I can save it even from Adobe Reader, and send it back to you with this redlining…

36:59…or this commenting in it.

37:01So, it can be useful for some minor interactive, I want to send it out, you guys mark it up…

37:07…send it back to me and tell me what I need to change.

37:09It's kinda useful.

37:10So, the difference I was telling you in Adobe Reader and Acrobat at 10, at 10 they got rid of the…

37:16…Pro Extended version, it's just Pro, but you can still do the same things that you can do with Pro Extended in Pro.

37:24So, just if you go in at 10 versus 9 - we're kind of in between right now, some of our machines have 9…

37:29…some of them have 10.

37:34So I think somebody asked about, and we always get asked about it, is the size of a PDF.

37:39People always want a smaller PDF because it's the interchange format.

37:42You want to be able to e-mail it to somebody's Hotmail account and of course if it's 50 megs it's not going to work.

37:48So, at ArcGIS 10 we actually added an additional, a couple new compression options that should help…

37:53…to really reduce the size of the PDF.

37:57So, first off, the default is adaptive compression.

38:01What that means is that the images in the PDF are compressed, whether they're deflate or JPEG compression…

38:06…which is much more efficient than the previous default, which was deflate.

38:11You can also explicitly specify JPEG compression.

38:14Now, the reason that we offer these two separately is because the JPEG compression is a lossy compression.

38:20So what our adaptive, of course, compression tries to do is determine whether or not it's a really small…

38:26…very discrete thing like a picture marker, or if it's actually a continuous raster.

38:31But you can force it to use JPEG compression for all of that using the JPEG compression option.

38:37There's also a slider that controls the quality of the JPEG compression, and that will affect the quality…

38:42…and the file size disparately, right?

38:45The left is smallest file size but lowest quality, to the right is largest file size but best quality, so…

38:52It's always a compromise.

38:53We set it at 80, which is usually a pretty good, pretty good compromise.

38:59So with our…we did some testing of it, and depending on what's in your map, of course…

39:04…you can get up to an 80 percent reduction in size versus ArcGIS 9.3.1 or 9.3.

39:10We're going to hold questions for the end.

39:12[Inaudible audience question]

39:15That is the, if you go to File > Export Map…

39:18You'll see that.

39:19Yeah, it's on the Options menu.

39:20Michael's going to do a demo in a minute.

39:21You'll see this exactly.

39:25Less than a minute, actually. Here's Mike.

39:27More like two seconds.

39:29All right. So, here we are back in ArcMap, and Jeremy just gave you a lot of information about exporting to PDF.

39:39We talked a lot about those interactive features and we talked about PDF file size and how to make the file sizes smaller.

39:46I'm going to show you exactly how you can do that.

39:51So, I'll give you a tour of the map here.

39:54You'll see we've got, again, two data frames, a little bit like we had before, an overlapping data frame here…

40:01…showing Mount Rainier National Park here in the state of Washington.

40:06Then, the layer, the other data frame showing the entire state.

40:10We've got some notes in here, like maybe we've got a lost hiker and this is a search and rescue map.

40:16We've got some map notes on here and a lot of layers.

40:20And I've done something interesting in the large map.

40:23I've added both a land-cover image, a raster, and a plain background.

40:28Let's turn the plain background off. Okay.

40:31So that's neat, but why would I put both of those layers in a map?

40:34Well, we preserve the PDF layers.

40:36We preserve the ArcMap layers in the PDF, so the people with Adobe Reader can turn them on and off.

40:42So, all of the layers I see here on my map are going to show up in the PDF if they turn on the layers control.

40:48So let's go to the Export dialog.

40:52Now one of the things I've done in this export is, just like we heard in the question, the image compression.

40:58I set it to Deflate.

41:00Now, Deflate was the default option in version 9.3.1 and earlier.

41:05New in 10 are the JPEG and adaptive compression.

41:09Adaptive, actually usually, typically uses JPEG inside.

41:12Once I select this, I can actually get a JPEG quality slider and I can decide how much detail…

41:19…detail versus file size, you're always balancing the two.

41:22More detail, you're going to get a larger file.

41:25But I can control that with the JPEG quality setting.

41:27I can also control file size with both the resolution and output image quality settings.

41:34Now output image quality in this export would be best.

41:40I can change that image compression - let's just say it was deflate.

41:43The export takes about 30 seconds.

41:45To save everybody some time, I've done this export, and let's take a look at that.

41:51I'm going to right-click, open in Adobe Reader, and viewing this in Windows Explorer…

41:59…let's just note that file size is about 4.1 megabytes.

42:03Four thousand one hundred kilobytes.

42:04Okay, so here we are in Adobe Reader.

42:07This is the map export.

42:09Now how do I…I mentioned we preserve those layers; how do I turn them on?

42:13Well, there's a layers view.

42:15If your PDF has layers inside you'll see these little squares over on the left.

42:19So once I do that, I've actually got control.

42:22This looks like the ArcMap table of contents.

42:23I've got control over all the layers in the map.

42:26I can even turn an entire map on or off using these options.

42:32Now, we could improve on this a bit.

42:35Some of these park names - I'm sorry. Some of these layer names don't really match…

42:41…something I would want my users or my customers to see.

42:44New data frame, that's sort of an ArcMap word, right?

42:47That's what we put in by default.

42:48Layers. That's the same thing.

42:50These are my data frame names coming across in PDF layers.

42:54I should probably rename these in order to improve this map.

42:58Park DTL is another good example.

43:00That was sort of my shapefile or my coverage dataset name.

43:04It's the park boundary here on the lower right. I should probably rename that.

43:08And I've got this weird thing, Default.

43:10I'm going to show you how to fix all those problems.

43:12Now the last thing, and Jeremy went over this very quickly on some of those slides.

43:17We talked about rasterization earlier, right, where you've got transparency or you've got picture symbology.

43:22Things turn to raster on output.

43:25What that means - remember that super cool thing I wanted to achieve with this map, having that plain background.

43:30And then you could turn it off and see the land-cover image behind it.

43:35Well, where's my plain background layer that I was working with?

43:38It's gone. In fact, I'm sorry, it's in here.

43:42In fact, it's been blended in together with the hillshade, and the reason is, that plain background?

43:49I had 5 percent transparency set on it.

43:51So, when you've got a layer, when you're expecting to see a layer in your map, but all you see is this image thing…

43:57…run that script, look for rasterizing layers.

44:01Because rasterizing layers and all the layers below them get combined into this little image layer…

44:06…at the bottom of each data frame, all right?

44:10So, let's go back into ArcMap and fix those problems.

44:17Okay, the first thing I mentioned is the layer names and the data frame names weren't very helpful.

44:21So, I'll change the layers to Washington, all right?

44:33Change this detail map in the lower right to detail map.

44:38And there's that Park DTL, sounded like a dataset name really; that should be Park Boundary.

44:45Another thing to note here, obviously, is the order of the two data frames is different, right?

44:49That's because it's the drawing order that determines how it goes into the PDF, not how it is in ArcMap's TOC.

44:55So, before, remember the inset map was actually on top.

45:02So, I've renamed the park boundary layer, and I needed to address one more problem, that was actually the plain background.

45:12It had that…remember, it blended in together with land-cover image.

45:15I didn't see plain background in my PDF layers.

45:18That's because it's a rasterizing layer.

45:20Now, I can run that little Python script, copy, paste it to find it out.

45:23But I actually know the problem.

45:25So I'm just going to turn the transparency off, okay?

45:29And then the last strange thing, I'll go back to Acrobat just very quickly, was this default thing.

45:37Actually, it turns out that Default are these notes in the lower right.

45:43I'd like to give them a more meaningful name, but I don't have anything called Default here.

45:46What is that? These are actually the map annotation groups.

45:52It's this thing, Default. And it's picking up the name from this.

45:56Now, we always have one, this catches all the graphics that I use with the Drawing toolbar.

46:02We always have one, named Default. You cannot rename that.

46:05So our strategy here is going to be to create a new annotation group or a new layer.

46:10This is a layer for all my graphics.

46:12I'm going to just call it Map Notes, and I'll click OK.

46:15So now I've got two groups; how do I move stuff from one group to the other?

46:19I'd like to move these notes over.

46:22Let me focus this data frame, and I'll select all three of my notes here.

46:29I'm going to cut and then I select…my paste target is chosen through the Draw toolbar.

46:38So you have to go to a couple of different places, the Data Frame Properties and the Draw toolbar.

46:42There's Map Notes that we just created; I'll select it, Ctrl+V to paste, make sure everything's in the right place…

46:50…and we should be good to go.

46:51So we fixed our layer names, we fixed that transparency problem, and we've put the map notes…

46:57…in a more appropriately named layer.

47:00Now, over to the Export Map dialog.

47:03Remember how big our PDF was? It was 4.1 megabytes.

47:07Let's fix some of those problems.

47:09Output image quality, that's the level of detail that the raster is.

47:13Well, I don't really need full quality just for my land-cover images; those are the only meaningful rasters here.

47:18So I'll knock that down into the position in between Normal and Best.

47:21Keep my resolution at 150 dpi.

47:24And now I can use that new adaptive compression.

47:27Adaptive is normally on by default, so you should be taking advantage of that.

47:32If you're getting insanely huge PDF exports, even before version 10, check to make sure that…

47:37…Image Compression is not set to None.

47:40It should really never be set to None, and we see people set it to None by accident all the time.

47:48So, just make sure you have it set to Deflate in version 9.3 or 9.3.1, or Adaptive in version 10.

47:54So, again in the interest of time, I just want to note that PDF layers, you can choose to have, to suppress…

48:00…export of all layers if you just don't want anybody seeing your map layers or you don't want the users to have that control.

48:06Or you can actually turn on layers and attributes.

48:10So, attributes will pull all of the columns out for every layer in the map.

48:15You have to be very careful with that option, because you can get a big PDF.

48:18But I've done this export. It's here in the After folder.

48:22Let's take a look at those file sizes.

48:25Here's that 4.1, when we were doing the best output image quality and using deflate compression.

48:30Look what it's come down to.

48:32It's the same map, but by using adaptive compression and by changing the output image quality to the position…

48:39…between Normal and Best, I've actually made it one-third of the file size, even less.

48:44So that's a really great strategy.

48:47It's one of the best things you can do to make smaller PDF files.

48:52Take a look at that in Acrobat - I mean, Adobe Reader.

48:55Let's make sure we fixed all those problems.

48:58Okay, so in the layers here, sure enough, we've got our appropriately named data frames, the Detail Map and Washington.

49:08Inside the Washington map, let's look for plain background.

49:11See if we can turn that off, to see the land-cover image behind.

49:16Sure enough, there it is. It's no longer blended in with the image.

49:19The image layer just refers to the landscape image that's behind there now.

49:23So by turning the transparency off we've fixed that problem, and then we had the funny little name…

49:28…for both the park boundary; great, okay, that's fixed.

49:32And our map notes. Remember that was the angle brackets default name.

49:36We renamed that annotation group, so now, we've got control over the map notes with a meaningful name.

49:44Now outside of the layers there's a couple of other interactive things I can do in Adobe Acrobat.

49:49Jeremy mentioned that you can do coordinate lookup and see coordinates.

49:53We do that with the Geospatial Location tool.

49:58So, there's a toolbar called the Analysis toolbar in Adobe Reader 9; that's where you get this analysis.

50:03In Acrobat, in Adobe Reader 10, it's available through a menu item, so it's no longer on the toolbar.

50:09But if you look in the lower right you see I'm getting a coordinate readout.

50:13And, if I'd like to look up a coordinate, I right-click and Find a Location.

50:17These are always available for any map that's got the coordinates inside, so everything from ArcMap actually has that.

50:23Let's type in 47 03 59, and I'm not sure how good my precision is here, so it may not give us the exact match…

50:34…but it'll get us close.

50:37All right. So it's taken us to the first location.

50:39It's actually found two hits because we've got those two data frames.

50:42Both of them have this coordinate inside.

50:45So there we go.

50:47We're using the Location Search tool in Reader to find locations in the PDF.

50:55This is available in the free Reader product and every PDF that comes from ArcMap.

50:59So it's pretty neat functionality.

51:01Jeremy?

51:05All right. Thanks, Michael.

51:08So let's switch gears a little bit and talk about batch output.

51:12So what does this mean? It means map books.

51:15New at 10, we have a feature called Data Driven Pages.

51:18And what this allows you to do is basically create a grid or a series of features…

51:26…which are the extents of your map book pages.

51:30So you can do a traditional grid, or you can also do a strip map based on a linear feature.

51:36And, you can basically index it even on, so for instance, parcels or states; so, irregularly shaped features.

51:46The other nice thing that's included with Data Driven Pages is something called dynamic elements.

51:51And this means that you can have the same layout setup and have different features that…

51:56…you're looking at or different index grids.

51:58And then, certain properties such as the map title, scale bar, scale text, and then even your north arrow…

52:07…will all change based on which page you're on.

52:10Michael's going to demo this in just a moment.

52:12Data Driven Pages allows you to take this map book and either export it to individual files…

52:17…one for each page, or a group together, or an appended PDF.

52:22So a single PDF has multiple pages in it, which is very nice.

52:27So, what's one step beyond that? This thing called map scripting.

52:30So map scripting is done with arcpy.mapping.

52:34It's a site package that we include with ArcGIS 10.

52:37What that allows you to do is do some additional map automation; things like finding a layer…

52:43…with a broken data source and replacing it with a fixed data source.

52:47Or, for instance, if you know you need to change the symbology of a layer that's named Parcels in every map…

52:53…that you have, rip through a directory of MXDs, find that layer, change the symbol in each case.

52:59So it's really nice for those kind of batch update things that you want to do, or any other kind of automated…

53:04…map production or map editing scenarios.

53:06So, excuse me. The other thing, and the reason it's in this session, is the fact that you can also automate…

53:13…exporting and printing of map documents.

53:15So, this is very nice when you want to be able to create a really nicely structured map book or atlas that…

53:22…contains things like, for instance, a title page or an appendix at the end that you may not have created in ArcMap.

53:32Some of the other things that you can do, one of the real nice use cases is, what if I want to create…

53:36…a map book from multiple MXDs?

53:39I want to be able to create a map book that contains both my, for instance, a strip map for a river feature…

53:44…that's in my county and all the parcels in the county.

53:48You can do that with this.

53:51And the other really cool thing, the thing that people have been asking for, is actually the ability to export…

53:57…a PDF from an ArcGIS Server service.

54:02So, before, basically what you could do from ArcGIS Server was you'd get a picture…

54:05…something that looks like an export from a web page.

54:08This ArcPy actually allows you to automate, basically create a geoprocessing tool that will create…

54:14…a true vector PDF from your map features, just like it was in ArcMap, and give that to your users of your map service.

54:22So, Michael's actually going to demo this.

54:24One thing to note about ArcPy mapping - because it is a scripting solution, it's not like an SDK…

54:28…it's not like you have to install an SDK, you don't have a Visual Studio or any IDE installed - it's all in ArcMap.

54:34You don't actually have to install anything.

54:36The help and all the API documentation is included in the ArcGIS Desktop Help.

54:45Now we're going to see a demo of all these features I just told you about.

54:48Okay. So we're back in ArcMap, and I'm in data view now.

54:54And this is a map I downloaded from the Esri Water Resources Resource Center, and it's a map of Fort Pierce, Florida…

55:02…and the blue lines that you see on this map are actually the water distribution network for the city.

55:07And so I'd like to actually make a map book that has map pages covering every place that I have water mains.

55:16So how can I do that in ArcGIS 10?

55:18This is all new in ArcGIS 10; it's some functionality that we call Data Driven Pages, and I use it together…

55:24…with a couple of other options on the layout, like dynamic text, to build a map book.

55:28So the starting point is to actually make a grid; I need to make some new geographic data…

55:33…that covers the area of the water mains.

55:36I do that with a geoprocessing tool.

55:39It's there in the Cartography toolbox > Data-Driven Pages > Toolset > Grid Index Features.

55:46So let's open up the tool; we'll just see how it works.

55:51It allows me to actually, of course, define an output feature class, because I'm going to create a feature class here…

55:59…and then use some input features.

56:02So I can actually go put in the water mains there, and it's going to give me one square for every place…

56:09…that there's a square in a grid and remove things that don't have water mains underneath them.

56:15So, it does a sort of a spatial location and overlay to make sure that I'm not getting map book pages…

56:23…that would be blank or that don't have water mains.

56:25This is a great example because I don't want map book pages over here in the water.

56:31It wouldn't be useful for me.

56:33So, there is actually a tutorial built into the help system.

56:37I'm going to show you where that is.

56:40So, I'm not going to run the tool; I've already got it; I'm turned on here.

56:44The tutorial I mentioned, just search for map books in the help.

56:48Just like I searched for rasterization before, I’m going to search for map books.

56:53So, Exporting your map book, Starting the map book; Starting the map book is good.

56:57I want to show you over in the table of contents, there's this whole series of things; Creating a map book.

57:02If you're interested in this functionality, read this.

57:04Just walk through this little tutorial.

57:06It takes about a half hour.

57:08It tells you how to do everything that you'll see me do today.

57:11Running the tool, everything else. So it's all in there.

57:15Okay. So I've run the tool and you see I've got some nicely fitted map book pages here.

57:22So let's start, turning on Data Driven Pages.

57:26I'm going to go over to the layout.

57:29You see I've got a nice little map layout here.

57:32I've turned on the Data Driven Pages toolbar.

57:35It's right here.

57:37Now, I can turn on Data Driven Pages by going to the properties and I have this little setup dialog.

57:43I enable Data Driven Pages, I pick my data frame, my index grid, and then I have some other options…

57:50…over here on Extent that describes, that defines how zoomed in I'll be on each page.

57:56So I'll just do 100 percent, click OK, and now my layout has become sort of a multipage layout.

58:02I can use these Next buttons to move along.

58:06There's a couple of other changes I need to make.

58:08I've got this other data frame down here.

58:10I want to turn on my extent indicator; that's like the little locator rectangle.

58:16And then I'd like something for page numbers.

58:18Jeremy mentioned dynamic text.

58:20So Dynamic Text is available right here, page text.

58:25Let me do driven-data page number.

58:31And it dropped it. Where did it put that?

58:41There we go. It's really tiny; there's the first one.

58:46So, you can see we're on page 3; and if I go page to page in the map book, you'll see that that updates, right along with it.

58:56So the Extent indicator is following along, the page number is following along.

58:59Dynamic text is a really, really neat addition to the system.

59:03You saw there's Data Driven Page related ones; there's also a lot of other ones.

59:07I can put the current date so it's like a time stamp on every print I do.

59:11I don't have to be using Data Driven Pages to take advantage of this.

59:14My favorite, and the one that users had asked us for for the longest time is document path.

59:19So, this is the path to my MXD file.

59:22If I move the MXD file and reopen it in ArcMap, it's going to change this path for me.

59:28So people have been asking for that for like seven years and we finally added it in ArcGIS 10.

59:35So how do I export this out to PDF?

59:37I do that through the regular Export Map dialog.

59:41You've seen a lot of these tabs before in the other demonstrations; what you didn't see was the Pages tab.

59:46Now, to see this you have to have Data Driven Pages turned on.

59:49You have to be in layout view.

59:52And then once I do that, I've got all these options.

59:54So I could export this current page, all pages, or just a page range, like pages 4 to 7.

1:00:03So, I can just have four pages of the map book.

1:00:06I'm actually going to open up something that I've already exported, so you can see what that looks like.

1:00:13Okay. So here is our map book.

1:00:15You can see I've got those pages 4 through 7 - page 4, page 5, page 6, page 7.

1:00:21The Extent indicator's following along, and it's got the file path stuff that we added in and it's pretty nice.

1:00:31But, what about making something that's got a title page, or maybe some index information at the front?

1:00:36This is nice, but it's really just the map pages.

1:00:38I want to make a map book.

1:00:39Well, you can do that with ArcPy mapping.

1:00:42And those map book tutorials that I showed you tell you how to do this.

1:00:45It's got a little sample Python script; it does involve Python.

1:00:48You don't have to come up with it on your own, but you need to modify the one that's there.

1:00:52So you can copy/paste that, run that in the Python window, and do an export.

1:00:56When you do that - you can get an example here - it's the same map book that we had for…

1:01:01…Fort Pierce, Florida, but what's the big difference?

1:01:05We've got this title page.

1:01:06That's a second MXD that I authored that shows my index grid; I'm labeling the page numbers.

1:01:12And so we've got a nice addition.

1:01:13I could put other information here at the end by using this ArcPy mapping functionality to merge in other…

1:01:19…PDF documents, even stuff that came out of Microsoft Word.

1:01:23I mentioned ArcPy mapping; that's a Python API for scripting map export and building map books…

1:01:30…and doing some other things with MXDs.

1:01:32One other cool thing about ArcPy mapping is it lets you work with PDF export on ArcGIS Server.

1:01:43How many people use ArcGIS Server in your organization?

1:01:46Great. Okay. Printing has always been kind of a weak area.

1:01:50In the plenary on Monday you saw some examples of what's coming in 10.1 for printing…

1:01:54…but you can do that in version 10 with ArcPy mapping and a script.

1:02:00So, Jeremy's slide that you saw had a little hyperlink on there - I think it was esriurl.com/printing1 or printing2.

1:02:06ucprinting2.

1:02:07ucprinting2.

1:02:09That takes you to a really great online tutorial on the ArcGIS Server blog…

1:02:16…that shows you how to use ArcPy mapping to export PDFs from the server.

1:02:23That link on the slides will take you right here.

1:02:25You can click on these; they've actually got a sample server running, so you can work with it and get PDFs back from it.

1:02:31And it's got the full source code.

1:02:32I've installed that here on my laptop, actually.

1:02:35So I've got a map of Hamilton County, Indiana, and I've panned to a certain extent, and I can make a custom map.

1:02:43I can put in a custom title, say, Workshop Map.

1:02:48I can pick an MXD.

1:02:49We've got four MXDs sitting there on the server; each of them have a layout.

1:02:53Let's go ahead and set this one to landscape.

1:02:57And we can set a map scale.

1:02:59Let's just do a map of 1 to 3,000.

1:03:02Create the PDF.

1:03:04So this is using an ArcPy mapping script to actually go out and create a PDF…

1:03:10…and return it to the web browser for viewing.

1:03:14If you want to see the script, it's a little bit intimidating.

1:03:17Don't worry; you don't have to understand really anything that's in it.

1:03:21Just follow the steps in the demonstration instructions and it tells you how to do all of this.

1:03:27So, the key piece here is actually that it's doing, arcpy.mappingexporttopdf.

1:03:33That's one line of Python that exports a PDF.

1:03:41While this is working, Jeremy, I'm going to let you go back because you've got a couple more things to cover, right?

1:03:44Sure.

1:03:45All right.

1:03:48All right. So, just to skip back to export, here's some troubleshooting strategies.

1:03:53So, we talked about embedding - actually, we talked a lot about embedding - but some people might have…

1:03:58…embedding checked on and still see that fonts are not coming out in their map.

1:04:02Why is that?

1:04:03Fonts actually have licensing information in them that specifies whether or not you can embed them…

1:04:08…in a document that you've created.

1:04:11So, how do I know this?

1:04:13Well, in Microsoft's typology website - typography website - they actually have a TrueType properties extension.

1:04:20It's just a little thing you install, and when you go to your Windows fonts directory, you can right-click…

1:04:26…on a specific font, and on the properties you can see whether or not it's embeddable.

1:04:30We have to honor this in our exports, which is why you might see a tiny little message on the status bar…

1:04:34…that says, "Font cannot be embedded," but it's going to be there for a few seconds so it's not really easy to see.

1:04:39So that's why you might have a font that is not embedded, even though you've checked font embedding.

1:04:45It's a very useful tool.

1:04:47So other things. File size.

1:04:48So we talked about file size being too large.

1:04:50Michael gave a demo of this.

1:04:51Try using the new compression options.

1:04:53Try lowering the output image quality.

1:04:56Try lowering the output resolution; that sort of thing.

1:04:59And the other thing we talked about was rasterization; so, how can I get around that?

1:05:02Or, how can I cheat the system, per se?

1:05:04So things that have picture symbols, picture markers, picture fills, there's an option on the Export Formats tab…

1:05:10…called Vectorize Bitmap Marker and Fill Symbols.

1:05:13If you do that, that will actually turn those raster things into vector drawing.

1:05:19Really works best for things like the one-bit picture fills like glacier, the sort of wavy, blue lines…

1:05:26…works best for those sorts of things, but it is available as an option if you absolutely have to use a picture fill.

1:05:32Another thing to note is if you use maps that have a large number of character marker symbols and…

1:05:36…you use the Convert Marker Symbols to Polygon option, this is a way of getting around font embedding as well.

1:05:42It turns those marker symbols into vector drawings.

1:05:46You can use that, but if you do it with a map that has a large number of character marker symbols…

1:05:51…you may find that your output gets very large very quickly, so it's not recommended.

1:05:55Instead of doing that, you just embed the fonts, if it's possible.

1:06:02Lastly, not a lot of people know about this, but there's a separate executable in your ArcGIS…

1:06:07…installation directory in the Utilities folder.

1:06:10So C:\Program Files\ArcGIS Desktop 10\Utilities.

1:06:17In that utility there is a tab specifically dedicated to printing and exporting, and one of the things…

1:06:23…that can really help - how many people have gotten the "cannot map metafile"?

1:06:28There. Really? Three? Sweet. We're doing our job.

1:06:33So, we've changed this setting to something a little more reasonable, we've done some other stuff to sort of…

1:06:37…reduce the frequency of that error.

1:06:40And one of the things, if you had a version previous to 10 and you want to try this out, go to this Print and…

1:06:45…Export tab on our ArcMap Advanced Settings and change the metafile size limit to something lower; we recommend 32.

1:06:54What this is, is, remember I told you all your exports start as an EMF and then they get converted…

1:06:58…into whatever you want PDF'ed.

1:07:00The problem is, the metafile format has some interesting limitations.

1:07:04Once they get to a certain size they start to get corrupt, they start to not work correctly.

1:07:08So we're doing some special logic to actually split up that EMF, all those drawing instructions…

1:07:14…into smaller files, so they don't get buggy.

1:07:16Then we reconstruct that, you know, when we read them back and convert them into PDF or whatever.

1:07:21So this setting affects the point at which they split.

1:07:25If you split them smaller, it's more likely they'd be less buggy of an EMF, the more likely to work successfully.

1:07:31There are other settings that are included there, but there's a document, there's a PDF document in that folder…

1:07:35…that actually explains all of the settings, including other stuff besides printing and exporting.

1:07:38You can take a look at that if you want.